Visitor Check-In Notifications

Effective visitor tracking is essential for maintaining workplace security and managing front desk operations efficiently. The Visitor Check-in Notifications feature enhances the Frontdesk module by automatically sending notifications to the administrative team when a visitor checks in or checks out.

This notification can be configured to be sent via internal messaging (Odoo chatter), email, or activity log, ensuring that the responsible team is immediately aware of visitor activity.

Key Functionalities

1. Trigger notifications when a visitor checks in or checks out.
2. Configurable recipients (e.g., admin team, receptionist group, or specific users).
3. Seamlessly integrates with the Front desk module’s existing check-in and check-out flow.
4. Optionally logs visitor entries in the chatter or sends email alerts for record-keeping.

Example Use Case

An office receptionist uses the Front Desk module to log a visitor's arrival. As soon as the visitor checks in:

1. The admin team receives a notification (via email or internal message) with the visitor’s name, check-in time, and reason for visit.
2. When the visitor checks out, another notification is triggered, updating the admin team.

This helps maintain a secure log and ensures that visitors are always accounted for.

Key Benefits

1. Improved Visibility
   Instantly alerts the admin team of visitor activity.
2. Enhanced Security
   Ensures that every check-in and check-out is tracked and acknowledged.
3. Operational Efficiency
   Reduces the need for manual follow-ups or status checks.
4. Customizable Notifications
   Flexible options for how and to whom alerts are sent.
5. Audit-Ready Logs
   Creates a reliable digital trail of visitor activity.

Conclusion

The Visitor Check-in Notifications feature is a valuable addition to the Frontdesk module, ensuring that the administrative team is always informed in real time about visitor movements. This promotes both security and operational responsiveness in any organization.