Parent Contact-Based Vendor Description Mapping

In standard Odoo, when a child contact of a vendor is used in a Purchase Order, the product description does not automatically inherit details from the parent vendor. This can lead to inconsistencies in purchase orders and extra manual effort to update product descriptions.

The Parent Contact-Based Vendor Description Mapping feature enhances the Purchase Module by ensuring that the correct vendor product description is used regardless of whether the purchase order is created under the parent vendor or a child contact.

How It Works:

1. When a Purchase Order is created and a child contact of a vendor is selected:
   1. The system automatically retrieves product descriptions from the parent vendor.
2. The correct vendor product details appear in the description field of the PO.
3. This eliminates discrepancies and ensures consistency across all POs, even if the vendor’s business structure includes multiple contacts.

Example Use Case

A company has a vendor “ABC Supplies” with multiple regional offices listed as child contacts in Odoo.

1. If a purchase order is created under one of these regional offices, Odoo does not typically pull the parent vendor's product description.
2. With this new feature, the system automatically maps the correct vendor product details from the parent vendor to the PO description field.
3. This ensures that the same standardized product descriptions are used, avoiding discrepancies and manual corrections.

Key Benefits

1. Improves Accuracy
   Ensures that the correct vendor product descriptions are used across all Purchase Orders.
2. Reduces Manual Work
   Eliminates the need for users to manually copy details from theparent vendor when using a child contact.
3. Enhances Consistency
   Ensures all POs maintain the same product descriptions, avoiding miscommunication with suppliers.
4. Streamlines Procurement
   Speeds up the PO creation process by automatically mapping vendor product descriptions.

Conclusion

The Parent Contact-Based Vendor Description Mapping feature simplifies procurement processes by ensuring that Purchase Orders always reflect the correct vendor product details, even when a child contact is used. This enhancement reduces errors, improves data consistency, and eliminates redundant manual entry, making the purchasing workflow more efficient and accurate.