Customer's Account Statement

The Customer Statement of Account module provides an efficient and streamlined way for businesses to generate and display a comprehensive overview of a customer's financial transactions over a specified period. This module allows users to select a date range and view all the invoices and payments related to a specific customer within that time frame, including both open (unpaid or partially paid) and fully settled transactions. By providing a clear and organized view of a customer's financial status, this module simplifies the process of account reconciliation and financial analysis.

Key Features:

1. Date Range Selection: The module allows users to specify a start date and end date, enabling the generation of statements for any period, whether it's for a month, quarter, year, or a custom duration. This flexibility ensures that users can obtain statements for various financial reporting needs.
2. Comprehensive Transaction Display:
   • Invoices: All invoices, including both open and fully paid, issued within the selected date range are listed. This gives users a complete view of all sales transactions with the customer.
   • Payments: The module also displays all payments made by the customer during the selected period. This includes both full payments and partial payments, enabling users to see how much of the invoices have been paid and what is still outstanding.
   • Adjustments & Credits: Any adjustments, credit notes, or refunds issued within the date range are also included in the statement.
3. Status Overview:
   • Open Invoices: Invoices that have not been fully paid within the selected period will be highlighted as open, allowing users to quickly identify outstanding amounts.
   • Current and Settled Payments: Payments made within the period are clearly listed, showing how much has been paid toward each invoice, as well as fully settled transactions.
4. Balances and Totals: At the bottom of the statement, the module provides a clear summary of:
   • Total Invoiced Amount: The total amount of all invoices generated during the selected period.
   • Total Paid Amount: The total amount paid by the customer within the period.
   • Outstanding Balance: The remaining balance, calculated as the total invoiced amount minus the total payments received.
5. Real-Time Data: The module pulls real-time data from the Odoo system, ensuring that the statement reflects the most up-to-date information, including any newly created invoices, payments, or adjustments that occur after the date range is selected.
6. User-Friendly Interface: The module features an intuitive and easy-to-use interface. Users can quickly select the desired customer and date range using simple dropdowns and date pickers. Once the date range is specified, the statement is generated instantly, without the need for complex configurations.
7. Downloadable and Printable Reports: Users can export the generated customer statement as a PDF or Excel file. This functionality allows businesses to send the statements directly to customers or maintain them for internal records. The layout is designed to be professional and clear, making it suitable for both internal use and external sharing with customers.
8. Filtering Options: In addition to the date range selection, users can apply filters to narrow down the results further. For example, users can choose to display only open invoices, only fully paid invoices, or a combination of both, depending on the reporting needs.
9. Integration with Accounting Module: The module integrates seamlessly with Odoo’s accounting system, automatically pulling data from the invoicing and payment records. This integration ensures that the information presented in the customer statement is accurate and up-to-date.

Use Cases:

• Financial Reporting: Businesses can generate statements of account for specific customers during financial review periods to ensure transparency and accuracy in outstanding invoices and payments.
• Customer Reconciliation: The module simplifies the process of reconciling customer accounts, making it easy for accounting teams to verify payments, issue reminders for unpaid invoices, and manage customer relationships.
• Audit Preparation: During audits, businesses can easily generate customer account statements over specific periods, ensuring compliance with financial reporting standards.

Benefits:

• Improved Financial Clarity: By providing an accurate and detailed view of all customer transactions within a specific period, the module enhances financial clarity and helps businesses maintain healthy customer relationships.
• Time-Saving: The ability to generate customer statements instantly saves time for accounting teams, eliminating the need for manual tracking and report generation.
• Better Customer Communication: The downloadable reports ensure that businesses can easily share accurate financial statements with their customers, improving communication and trust.

Conclusion:

The Customer Statement of Account module is an essential tool for businesses looking to streamline their invoicing, payment tracking, and financial reporting processes. By offering a clear, real-time view of customer transactions within a specified date range, this module improves efficiency, transparency, and customer satisfaction in managing accounts receivable.